Replying to a proposal to pay by a 30-day letter of credit

Irina Office Equipment 60 Via Roma, Milan, Italy Telephone 74635 Dear Mr. Field, Thank you for your order for 500 Irina 262 typewriters by your letter of 17 July. We have considered your proposal to pay by a 30-day letter of credit. We do not usually accept time credit. However, in view of our long and mutually beneficial relationship, we are willing to make an exception this time. I must stress that this departure from our usual practice relates to this transaction only. We cannot regard it as setting a precedent for future transactions. I enclose our sales contract no. 834 covering the order. 1 would be grateful if you would follow the usual procedure. Yours sincerely,		Useful phrases Line 2 We do not usually accept time credit. Line 3 In view of our long and mutually beneficial relationship,. . Line 5 This departure from our usual practice relates to this transaction only. Line 7 I would be grateful if you would follow the usual procedure. Notes Para. 1 Identify the reference. Para. 2 Accept the proposal, giving the reasons. Para. 3 Make it clear that the concession does not apply to future transactions. Para. 4 Detail the enclosures.
Comments This letter grants a concession on the grounds of a long business relationship. At the same1 time, it makes it clear that the departure from company policy will not be repeated.	Alternative phrases Line 1 ... in your letter of . . . Line 2 We have discussed your proposal . Line 3 ... because of our long business relationship . . . Line 5 I should make it clear . . . Line 5 ... this change from our usual practice will apply to . . .