Ms. Coates Purchasing Manager
Belle View Textiles pic 6
West Way Belle View
Manchester UK
Dear Ms. Coates,
Thank you for your letter of 2 October requesting
payment against documents for contract nos. 482 and 483.
We are pleased to say that we agree to your request.
We wish, however, to make it clear that in future transactions, direct
payment will only be acceptable if the amount involved for each transaction
is less than GB£1,000 or the equivalent in Renminbi. Should the amount exceed
that figure, payment by letter of credit will be required.
We would like to say that this exception is allowed
only in the light of our long and mutually beneficial association.
Yours sincerely,
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Useful phrases
Line 3
We are pleased to say
that we agree to your request.
Line 4
Direct payment will
only be acceptable if the amount involved for each transaction is less than .
. .
Line 8
This exception is
allowed only in the light of our long and mutually beneficial association.
Notes
Para. 1
Identify the
references and the request.
Para. 2
Agree to the request.
Make it clear that direct terms of payment will only apply below a fixed cash
limit for future transactions.
Para. 3
End the letter
politely, giving the reason why the concession was made.
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Comments
The vendor accepts the proposal with reservations.
Direct payment is not as secure for the vendor as a letter of credit. Such
terms should only apply in the case of a trusted customer and when small sums
are involved.
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Alternative phrases
Line 1 We
are in receipt of. . .
Line 3 We
are glad to say . . .
Line 4 ...
we will only accept direct payment terms if . .
Line 6
Should the amount be more than . . we will require payment by letter of
credit.
Line 8 ...
only because of. . .
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Replying to a request for direct terms of payment
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