Agreeing to a request for becoming a sole agency

Optima Typewriters 77 Via Profundo Milan Italy Telephone 48476 Fax 48739 Mr F Rossi Office Machines Ltd 6 Zaid Street Bahrain Dear Flavio, Thank you for your letter of 12 April proposing a sole agency for our office machines. We have examined our long and, I must say, mutually beneficial collaboration. We would be very pleased to entrust you with the sole agency for Bahrain From our records, we are pleased to note that you have two service engineers who took training courses at our Milan factory The sole agency will naturally be contingent on you maintaining qualified after-sales staff. We have drawn up a draft agreement that is enclosed. Please examine the detailed terms and conditions and let us know whether they meet with your approval. On a personal note, I must say that I am delighted that we are probably going to strengthen our relationship. I have very pleasant memories of my last visit to Bahrain when you entertained me so delightfully. I look forward to reciprocating on your next visit to Milan. My very best wishes to you and your wife. Yours sincerely,		Useful phrases Line 3 We would be very pleased to entrust you with Line 5 will naturally be contingent on Line 7 We have drawn up a draft agreement that is enclosed. Line 10 I am delighted that we are going to strengthen our relationship. Notes Para. 1 Identify the reference. Para. 2 Agree to the sole agency. Para. 3 State the conditions placed on the agreement. Para. 4 Refer to the enclosures. Para. 5 The last paragraphs are of a personal nature.
Comments The letter is friendly and businesslike. It covers the main points of the agreement. The enclosure will fill out the conditions which will apply. The personal message at the end would perhaps be better if it were in a separate private letter to the recipient.	Alternative Phrases Line 1      Many thanks for . . Line 1      . in which you propose . . . Line 3      We would be glad to grant you the sole agency Line 5      . . will be dependent on . . Line 7      . . that we enclose . . . Line 8      whether you approve of them. Line 12    to returning your hospitality