Sending a pro forma invoice

412 Guilin Streer
Shanghai
China      
Telephone 74756
Lion Cutlery Corporation
               
Dear Mr.Khayam, 

In response to your request, dated 14 July 1996, we have much pleasure in sending you our pro forma invoice in triplicate.               
For your information, our offers usually remain open for about a week. Seeing that our nail clippers are selling very fast, we suggest that you act on the quotation without delay.
We look forward to hearing from you. 

Yours sincerely,
Useful phrases
Line 1
We have much pleasure in sending you . . .
Line 3
Our offers usually remain
open for about a week.
Line 4
We suggest that you act on the quotation without delay.
Notes
Para. 1
Identify the request and state what action you are taking.
Para. 2
Encourage the potential customer to act quickly.
Comments
This is a concise response to a request. At the same time it encourages an early reply. The language is rather formal with a few redundant words. Set phrases are, however, used; see the phrases on the right for simpler alternatives.
Alternative Phrases
Line 1 In answer to your request of... .
Line 1 ... we enclose our . . .
Line 3 ... our offers are normally firm for . . .
Line 3 Since the product is selling quickly, please respond as soon as possible.





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