Amending a letter of credit

Mr Nelson Gray Cycoffee Ltd 4 Andreas Street Limassol Cyprus Dear Mr. Gray, Your letter of credit no. 8844 issued by the Bank of Cyprus has arrived. On examination, we find that transhipment and partial shipment are not allowed. As direct sailings to Limassol are infrequent, we have to ship via Rotterdam more often than not. As a result, transhipment may be necessary. With regard to partial shipment, it would speed matters up if we could ship immediately the goods- we have in stock instead of waiting for the whole shipment to be completed. With this in mind, I telexed you today, asking for the letter of credit to be amended to read: "part shipment and transhipment allowed" I trust this amendment will meet with your approval and you will telex us to that effect without delay. Yours sincerely,		Useful phrases Line 2 On examination, we find that transhipment and partial shipment are not allowed. Line 5 With regard to partial shipment, it would speed matters up if we could . . . Line 8 With this in mind, I telexed you today, asking for the letter of credit to be amended to read: . . . Notes Para. 1 Identify the reference. Para. 2 State the problem. Para.3 Give the reason for requesting transhipment and part shipment to be allowed. Para. 4 Request the appropriate action. Para. 5 Urge a prompt reply.
Comments The vendor, quite rightly, does not wish to infringe the exact terms of the L/C. She seeks the amendment in order to protect herself. The reasons given for the request are logical and the customer should accept them.	Alternative phrases Line 2 On checking the letter of credit, we see that it does not allow for . . . Line 4 Because direct sailings to . . . Line 5 Regarding partial shipment, it would be helpful if. . . Line 8 ... asking you to amend the letter of credit to read. Line 10 I hope you will approve this amendment and telex us accordingly as soon as possible