Extending a letter of credit

Mr. Robert Quek Keppel Cold Store Ltd 70 Keppel Road Singapore Dear Mr. Quek, Thank you for your letter of credit covering your order for 20 metric tons of Grade 1 beef. We regret to say that, owing to a delay on the part of our suppliers, we will not be able to get the shipment ready before the end of this month. We faxed you earlier today to that effect. We expect that the consignment will be ready for shipment in the early part of August. We are arranging to ship it on the SS Blue Seas sailing from Brisbane on 7 August. We are looking forward to receiving your faxed extension to the letter of credit so that we can effect shipment of the goods. We send our sincere apologies for the delay and trust that it will not unduly inconvenience you. Yours sincerely,		Useful phrases Line 2 We regret to say that, owing to a delay on the part of our suppliers, we will not be able to get the shipment ready before . . . Line 4 We expect that the consignment will be ready for shipment in. Line 6 We are looking forward to receiving your faxed extension to the letter of credit... Line 8 We send our sincere apologies for the delay and trust that it will not unduly inconvenience you. Notes Para. 1 Identify the reference. Para. 2 Outline the delay and the reasons for it. Para. 3 State the new delivery arrangements and date. Para. 4 Urge confirmation of the extension to the letter of credit. Para. 5 Apologize for the delay
Comments When there is a delay in shipment, the relevant letter of credit may need to be extended. The letter explains the reason for the request; the delay is not the fault of the vendor. The letter outlines the new arrangements and apologizes for the delay.	Alternative phrases Line 2 We are sorry that, because of a delay in supplies . . . Line 3 We faxed this information earlier today. Line 4 The consignment should be ready . . . Line 6 Please fax an extension . . . Line 6 ... so that we can ship the goods. Line 8 . . . and hope that it will not cause too much inconvenience.