Inviting bids

Ministry of Education
P.O. Box 435, Rarata, BuanJa
2 November 1996
The Ministry of Education of Buanda invites all prospective bidders for the supply of educational materials to submit their quotations.               
The bidders are expected to send their quotations in wax-sealed envelopes to our Post Office Box to arrive not later than 11:00 hours on 31 March 1997. The bids will be opened on the same day at 15:00 hours local time. '  
The address at the head of this letter should be written clearly on the sealed envelopes, which must be marked Tender Box 6". The bidder's address should be written on the back of the envelope. The sealed quotations will be opened in the presence of the bidders, or their accredited representatives, by the Tender Committee in conference room 4 at the Ministry of Education.             
After a thorough examination of the tenders, the winning bidder will be informed. An agreement will then be signed within 15 days.             

Yours faithfully,
Useful phrases
Line 1
. . . invite(s) all prospective bidders for the supply of ... to submit their quotations . . .
Line 8
The bidder's address should be written on the back of the envelope.
Line 11
After a thorough examination of the tenders, the winning bidder will be informed.
Notes
Para. 1
Announce the tender.
Para. 2
Give the deadline date and details of where the bids are to be sent.
Para. 3 & 4
Use separate paragraphs for each additional condition.
Para. 5
Inform the bidders about where the bids will be opened.
Para. 6
State when the winner will be informed and the agreement signed.
Para. 7
Give details of the enclosures.
Comments
The letter gives the basic information about the tender. With the information in the enclosures, interested suppliers will be in a position to make their bids.
.
Alternative Phrases
Line 1      ... all bidders interested in supplying . . .
Line 3      The bidders should send . . .
Line 6      ... at the top of . . .
Line 8      The bidder should write his or her address.
Line 9      ... or their appointed representative . . .





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