Making a firm offer

Singa Cereals Jalan Tupai  Singapore 16 Dear Sirs, This is to confirm your telex of 6 April 1997, asking us to make you firm offers for rice and soybeans C&F Singapore. We telexed you this morning offering you 300 metric tons of polished rice at A$2,400 per metric ton, C&F Singapore, for shipment during July/August 1997. This offer is firm, subject to the receipt of your reply before 1 June 1997. Please note that we have quoted our most favorable price and are unable to entertain any counter offer. With regard to soybeans, we advise you that the few lots we have at present are under offer elsewhere. If, however, you were to make us a suitable offer, there is a possibility of our supplying them. As you know, of late, it has been a heavy demand for these commodities and this has resulted in increased prices. You may, however, take advantage of the strengthening market if you send an immediate reply. Yours faithfully,		Useful phrases Line 1 This is to confirm your. . . asking us to make you firm offers for . . . Line 5 This offer is firm, subject to the receipt of your reply before . . . Line 6 Please note that we have quoted our most favorable price and are unable to entertain any counter offer. Line 11 As you know, of late, it has been a heavy demand for these commodities and this has resulted in increased prices. Notes Para. 1 Identify the reference and the products. Para. 2 Give details of the offer, with the time limit on the firm price. C&F means the price includes carriage and freight costs. Para. 3 Avoid any delay by rejecting any counter offer in advance. Para. 4 In times of short supply, maximize the price by inviting higher bids. Para. 5 Encourage the customer to make a quick decision, giving reasons.
Comments This offer contains all the necessary information in a concise form. The writer has carefully precluded any counter offer or problems due to a change in market prices. The letter is designed to get a quick response and a possible premium on the soybeans. .	Alternative Phrases Line 1      I would like to confirm . . . Line 5      The offer is firm, conditional on you replying . . Line 6      We have quoted our best price . . . Line 6      ... we cannot consider . . . Line 8      ... we have other offers for the lots we have. Line 9      ... we might be able to supply them. Line 12    You may profit from the rise in market prices if. . .